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Fellowship Award

Under management of the Committee for Scientific Affairs and Awards

17th NOV 2017

NOTE: RULES FOR PAYMENTS OF THIS AWARD HAVE BEEN AMENDED TODAY AND DEADLINE EXTENDED TO 15th DEC 2017

ESPID are pleased to announce that in addition to the ESPID fellowships that will be awarded in 2018, a further 2-3 year fellowship, funded by Seqirus, will be awarded specifically to an applicant who wishes to undertake a fellowship in the field of paediatric influenza disease burden, particularly severe disease.

This fellowship will have the exact same terms and conditions and appliction procedure as the other fellowship and application will be assessed by the committee in parallel. However applicants are advised that, for this fellowship only, they may apply for up to 150,000 if the project is structured to run over 3 years and for a maximum of €50,000 per annum if the project is structured to run over less than 3 years. 

+ AIMS (click to open/close)

ESPID offers up to three Fellowship Awards annually. The fellowships can take place outside or within applicants’ own institutions and countries subject to criteria (see below).

Completed applications for the ESPID Fellowship Award must be received by 15th December 2017 for the awards to be presented in May of the following year. Fellowships are expected to start as soon as possible after the award date and must begin by 1st March the following year at the very latest.

The goal of the fellowship award is to stimulate basic or clinical research that utilizes advanced techniques and methods to improve the health of children by prevention or management of infectious diseases. 

+ ELIGIBILITY CRITERIA (click to open/close)

Applicants must either be resident and working in the European region (as defined by WHO) (click here to access the list of countries in the WHO EURO region) at the time of making their application or must be resident and work there when undertaking the fellowship or both.

  • Applicants must be good standing ESPID members (click here to download the ESPID "good standing" member criteria) and membership fees must be paid up in full before the application.
  • On the day of the application deadline, you must be within a maximum of 16 years of your medical qualification, or, if you are not medically qualified, your PhD or other highest degree. A scanned copy of relevant degree must be submitted with the application. Time taken for a career break for maternity, adoption or any other personal reasons will be taken into consideration by extending the 16 years limit by the total length of time taken out of work. Written confirmation, signed by the departmetns head, will be required. In exceptional cases, applications will be considered on an individual basis with a supporting letter explaining the special circumstances, and extension to the time period will be discussed with the ESPID Board.
  • Applications from individuals who have previously received an ESPID fellowship of this kind will not be considered. (Previous recipients of other ESPID awards, including small grant and travel awards and training fellowships are not excluded).
  • Candidates must possess a medical qualification (MD or equivalent) and\or PhD - selection preference will be given to physician scientists.
  • At the time of application the candidate must be either accepted for a paediatric infectious diseases fellowship programme or should already be working in such a programme or have embarked upon the nearest equivalent training pathway that exists in their country.
  • The award will provide support for a minimum of 18 months and a maximum of four years of training, during which time the applicant will be expected to devote a major proportion (at least 50% of time) working on the research project described in the application. It is expected that candidates will spend the agreed period of the fellowship, and absolute minimum of 18 months, working in and living near the host centre.
  • At least one out of the mentor supervising the fellow at the host institution (if applicable) or the fellow’s supervisor at their home institution must be a member of the European Society for Paediatric Infectious Diseases in “good standing” (click here to download the ESPID "good standing" member criteria). The former must directly and personally supervise the fellow during the visit to the host institution. For fellowships being undertaken at the home institution, it is understood that there is only one supervisor who must comply with these regulations.
  • The fellowship training can take place anywhere in the world, including own country or institution provided the regulation regarding European region (above) is met.

Applications will first be assessed for eligibility and completeness by the ESPID secretariat. Applications not fulfilling all of these criteria will not be put forward for judging.

+ CRITERIA FOR SELECTING THE BEST APPLICANTS (click to open/close)

All eligible applications will be judged against the following criteria by the ESPID Committee for Scientific Affairs and Awards (weighting as shown):

(CRITERIA WEIGHTING AS SHOWN: 0 = bad and high score = good)

Evidence of core clinical training in paediatrics and experience/interest in ID

0-10

Evidence of excellence in previous undergraduate and postgraduate activities – high grades, prizes, publications etc.

0-5

Proposed research project:

    

Is the proposal well presented and clearly written?

0-5

Does the proposal address an area of research directly relevant to paediatric infectious diseases?

0-5

Is the introduction fully researched and clearly presented?

0-7

Is there a clearly formulated hypothesis to be tested or objective which can be reached in 2 years?

0-8

Is there a clearly structured plan of investigation which identifies the methodologies to be used?

0-10

Is the proposal original, or will it address questions which have been or are being addressed by others?

0-5

Is a clear budget provided for the proposed research work, including materials, use of equipment if appropriate, any costs of additional technical help or training and fees if a higher degree is to be undertaken? Are secured or requested* sources of the funding needed to complete the work, including the funding requested from ESPID, clearly identified within the budget and is it clear that the ESPID award would be entirely used to support the recipient (salary, tuition fees or other direct personal costs directly related to undertaking the research training)? (*Awards made conditional on additional funding being secured will not be confirmed until written confirmation of that necessary funding is provided)

Y/N (if no, application rejected)

Track record of the hosting group in the area of research proposed

0-10

TOTAL

Max 65

In the event of a close score on scientific grounds and track record, the perceived likelihood of particular individual candidates finding alternative funding for their proposals will be taken into account in the final decision.

+ SUPPORT (click to open/close)

The maximum total support offered is 100,000 EUR. Applications for any sum up to this maximum will be considered. This support will be paid in instalments annually in advance over the agreed duration of the award (18 months to 4 years, subject to approval of annual progress reports). The support is intended to help provide personal support for the fellow (salary, tuition fees and other direct personal costs including travel costs for the fellow +/- her/his family between home and the host institution if required). It may not be used to provide resources for a division's research programme through payment for research materials and consumables, other salaries,  nor to pay indirect costs to the host or home institution (see declaration below).

First payments will be made up to 6 weeks before the start of the fellowship upon written notification of that date to the Treasurer via the ESPID secretariat.

+ APPLICATION PROCESS (click to open/close)

Candidates should send the completed application and declaration (see below) and letters of support: one from the applicant's supervisor at their home institution and the other from their proposed supervisor at the host institution (if these are different people).

These materials should be sent by email to the ESPID Secretariat at admin@espid.org They should be received no later than 15th December (each year). Formal announcement of the awards will be made at the ESPID annual meeting in May, with successful applicants being notified informally in advance.

+ PROGRESS REPORT (click to open/close) 

Progress reports must be prepared by recipients of the fellowship award and submitted by 9 calendar months from the start of each year of the fellowship to the ESPID Secretariat at admin@espid.org in order to receive the subsequent year of funding 12 months after the previous payment. The report should detail results accomplished to that date, problems, if any, encountered, any alterations to the original protocol that may have become necessary, and the prospects for completion of the project in time period agreed in the award. Any publications, pending publications or presentations to scientific meetings should also be submitted although, after less than one year, this is not expected.

The reports will be reviewed by the Committee for Scientific Affairs and Awards. Notification of agreement to provide the funding for the subsequent year of training will be made within 4 weeks of receiving the report. Should major changes to the protocol of the project be proposed during the year the fellow is expected to described them in this yearly progress report (or earlier if necessary) and to provide a revised proposal and/or protocol. This will be reviewed by the Committee for Scientific Affairs and Awards with respect to continuation of the funding, using the same criteria as the original award.

+ FINAL REPORT (click to open/close)

After completion of the funding period the fellow must provide a written summary of the research accomplished, including the analysed and tabulated data, conclusions and possible implications. Publications resulting from the project should also be submitted.

The report should be sent to ESPID Secretariat at admin@espid.org by 12 calendar months after the end of the fellowship. The fellow will normally be expected to make an oral presentation of the results of the research at the annual ESPID annual meeting either one or two years after the end of their fellowship period.

+ ACKNOWLEDGMENT OF FUNDING (click to open/close)

Recipients of the fellowship award must acknowledge ESPID in any abstracts, posters and publications that result from the research enabled by the award. Acknowledgements should be worded as follows: “<Name> was supported by an ESPID Fellowship Award”.

+ INFORMATION TO BE SUBMITTED (click to open/close)

1. Cover letter

Please indicate answers to the following questions: 

  • Is the applicant currently resident and working in the European region – if so where?
  • Will the Fellowship take place in the European region – if so where?
  • Who will supervise the project?
  • How will time be spent (proportions spent doing research, clinical training, teaching or other activities, and how these will be timetabled) and where the fellow will spend time during the fellowship with amounts of time planned in each location if more than one?
  • Has the candidate taken any extended periods of leave from employment (parental, compassionate, sickness or for other reasons (to be specified)) since qualifying in medicine or obtaining their doctorate which they wish to be taken into account in assessment of their eligibility to apply, including dates? (If the candidate wishes to specify such periods, if possible a letter or letters confirming the leave and dates should be provided from the relevant employer(s))

2. Research project

The research project must be submitted in single-spaced 12-font typescript throughout, using A4 format with margins of at least 2 cm. The proposal, not including references, must not exceed 5 pages. Applications which do not conform to these rules will not be put forward for judging.

The proposal should have the following headings: 

  • Title
  • Abstract (up to 150 words)
  • Background / Introduction (fully referenced please)
  • Research question / hypothesis to be addressed
  • Plan of investigation (this should include a timetable [it may be helpful to include a summary of how the fellow will divide his/her time and details of any other activities to be undertaken (e.g. clinical experience)], details of methodologies to be used and where, exactly, each part of the research work will be done
  • A full budget for the research project proposed showing costs of materials, equipment usage, training, technical support or assistance, and personal costs including salary, fees and other expenses and how these will be met. It should be clear within this budget, that funding from ESPID will be used to cover the personal costs and expenses of the recipient fellow (salary, fees, travel costs etc).
  • References

3. A letter of support from the applicant’s mentor (home institution)

When applying for the ESPID Fellowship, and the fellowship is proposed to take place in the same existing institution as the applicant, then this mentor may be the same person as the proposed supervisor (point 4). In this situation, one letter can therefore cover points 3. and 4.

4. A letter of support from the applicant’s proposed supervisor (host institution).

This letter should include a clear statement that all necessary space, equipment and materials for the research (as detailed in the application proposal) will be provided, including an indication that any necessary funding has been or is being identified and allocated. It should also provide a brief resumé of previous work done by the hosting group in the general area of the proposed research including details of relevant publications. Any institution which has previously hosted ESPID fellows is requested to provide a summary of the research and career outcomes of previous fellows including a list of publications that came from the work done during their fellowship(s). 

5. It should be accompanied by the following signed headed declaration from the host institution

  • “We confirm that no money received from ESPID for this award will be used for any overhead charges or infrastructural costs made by the hosting institution or institutions”.
  • Date: _______________________________________________________________
  • Applicant signature: ____________________________________________________
  • Head of Hosting Department signature: ____________________________________
  • Finance Officer signature*: ______________________________________________

* Only needed if host organisation requires it to confirm statement about overhead or infrastructural costs. 

6. Applicant’s curriculum vitae to include:

  • Family name, forenames and initials, titles (Dr. etc)
  • Current position and dates, clarifying nature of work and/or training being undertaken
  • Corresponding and work addresses, telephone numbers, email address
  • Date of birth
  • Date (month, year) of medical qualification, or highest degree/qualification if non-medic
  • Nationality
  • Academic history: List all educational institutions/universities attended after secondary school - include dates of attendance, field of study, degrees and diplomas with dates awarded and grades if appropriate
  • Clinical training and other occupational experience – give dates, details of post title, location and grade
  • Details of any publications (citing full reference details), presentations at meetings (give name, location and date of meeting, title of presentation, names of authors and whether oral or poster), prizes and distinctions (full details, including both undergraduate and post graduate awards)
  • Synopsis of future career hopes, plans and intentions – with an explanation where the ESPID fellowship fits into these
  • Signature and date of submission

 


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